Making Everyday Life Easier for Property Managers with ChatGPT

Many property managers wonder where to start with AI. The answer is closer than you think. The most well-known AI tool is already here - and anyone can try it: ChatGPT, the large language model from OpenAI. ChatGPT is a language model that understands texts, can answer questions, and excels particularly in writing and composing texts.

It's not a vision of the future, but a practical helper for today.

ChatGPT works with language. You type in a question and receive an answer in seconds. This could be an email, an explanation, or a brief summary. What's important is: ChatGPT does not replace expertise.

It helps you think faster, formulate better, and understand more easily. Those who use it correctly gain time and clarity - every day.

How ChatGPT Helps in Everyday Life

In the everyday life of property management, there are many repetitive tasks. Emails, minutes, notices, notes - all of these take time. This is where ChatGPT can provide support. For example: you need to remind an owner politely about a pending response. Instead of spending a long time formulating, you give ChatGPT the task along with the instruction:

“Compose a factual, polite email to an owner who has not responded for three weeks.”

The text is ready in seconds, and you can adjust it as you like.

Or you want to summarise minutes. Copy the essential sections and write:

“Summarise the main points in three sentences.”

So you save valuable minutes while still keeping everything in view.

It is always important to pay attention to current data protection regulations. Generally, no sensitive or personal data should be provided to ChatGPT. If you want to work with such data, there are industry-specific solutions like DoNexus that ensure data security.

ChatGPT can also help with the formulation of notices in buildings, for example, regarding maintenance or closures. A brief prompt to the AI, and a clear, understandable text is ready for you to review.

Use Safely and Easily

For ChatGPT to work well, clear questions are needed. Describe precisely what you want.

“Write a factual email”, “Explain it in simple words” or “Formulate it professionally”.

It is also important not to enter confidential data. Names, addresses, or contract contents do not belong in public tools. Use ChatGPT instead for general formulations, templates, or summaries. Many administrations over time build a small collection for themselves.

Texts, templates, and good prompts - i.e., questions to the AI - become a personal toolbox.

In our resources, you will also find the most important AI instructions and tips and tricks. This means you don't have to spend long building the toolbox but already get powerful tools at your hand.

Limits and Outlook

ChatGPT is not a miracle solution but rather a statistical model. Like all these models, the answers depend heavily on the knowledge and instructions provided. ChatGPT is a good companion for everyday questions and simple tasks. Often, it is worth investing in industry-specific models like DoNexus, which enable targeted access to a specific context. For example, all important documents related to a property can be read directly, and lessons can be learned from past incidents.

Conclusion

ChatGPT makes AI tangible.

It saves time, simplifies communication, and helps organise texts. Those who start small will quickly notice how much relief even simple applications bring. It is a good opportunity to spark enthusiasm for AI in the company and accompany employees on the journey.

In the next part of the AI Academy, we will give an outlook on what AI models could look like in the future and what role AI systems will play.